PARTICIPATION PRICE
- Obligatory registration fee - 100 USD
- Space with a standard bult-up booth (minimum 6 sq.m.) - 150 USD/sq.m
- Space only (minimum 12 sq.m) - 130 USD/sq.m
- Outdoor space - 40 USD/sq.m
- Catalogue entry only - 350 USD
GENERAL PARTICIPATION TERMS
1. Organizer
Ukrainian Chamber of Commerce and Industry:
tel: +38 044 272 28 05,
fax: +38 044 568 57 51,
E-mail: expo@ucci.org.ua
2. Venue.
International Exhibition Centre, 15, Brovarsky Av., Kyiv, Ukraine
3. Dates.
March 01 - 04, 2007
4. Application.
The Application should be handed in to the Organizer not later than 10th December 2006 together with payment of the Obligatory Registration Fee.
5. Contract.
One copy of the Contract signed and stamped by the Exhibitor should be handed in to the Organizer till the 15th of January 2007.
6. Space only (minimum 12 sq. m).
Includes space rental, exhibition hall general illumination, passage cleaning, night security, general promotion campaign.
7. Standard Booth (minimum 6 sq.m).
Irrespective of the size it includes the rental of a space and partition walls around the rented area, assembling and disassembling works, 1 electric socket (220 V, 50 Hz, 1 kW), 1 table, 2 chairs, company name on a fascia board up to 15 letters, carpet, general promotion campaign, night security, passage cleaning and hall general lighting. Extra equipment, furniture and electric wiring can be ordered by the Exhibitor additionally according to the List of Extra Equipment (Form # 1) enclosed to the Contract. The construction of the booth designed by the Exhibitor and its price should be agreed with the Organizer. The Exhibitor has no right without a written consent of the Organizer to subcontract the booth or its part to any third party or to change the booth. The Exhibitor accepts the rented booth and gives it back to the Organizer after the exhibition against an acceptance protocol. The Exhibitor bears liability for damage of all property rented by him. In case of its damage or missing pays 200% of the price of a damaged or missed item.
8. Exclusive and VIP booth.
Contact “Vybor” LTD, tel.: +38 044 501 94 83, e-mail: info@v-expo.kiev.ua.
9. Booth Allocation and Technical Support.
The Organizer locates booths in the exhibition hall on first come first served basis according to the technical requirements and with an agreement of the Exhibitor. Form #1 should be given to the Organizer (Technical Section) till the 01st of January 2007, tel/fax +38 044 272 28 05, e-mail: lom-expo@ucci.org.ua. If the Exhibitor submits the list of extra equipment less than 48 hours before the opening of the exhibition the cost of extra equipment is increased two times more.
10. Catalog Entry Only.
The companies not participating in the exhibition may place the information about them (up to 600 symbols with blanks included) in the catalogue of the exhibition. The information should be given to the Organizer till the 01st of February 2007. The application conditions are given in Paragraph 11.
11.The Exhibition Catalogue.
The Exhibitor should give to the Organizer the information in the catalogue of the exhibition till the 01st of February 2007. Textual information should be in Ukrainian and English languages (600 symbols for each language) in format *.doc (microsoft Word). Logo in formats *.ai, *.eps (Adobe Illustrator). Supplementary advertisement in formats *.qxd, *.tif, *.eps (Photoshop DCS 1.0) If the Exhibitor failed to do it the Organizer has the right not to include the information of this Exhibitor in the exhibition catalogue. All the information for the catalogue is provided on a magnetic disc with a visual imprint signed by company official.
12. Translation services .
In case of impossibility to grant the information to the exhibition catalogue in the languages mentioned in Par. 11, translation is made by the Organizer. The cost of translation to one language is 25,00 (twenty five,00) USD.
13. Exhibition Operation.
Time The exhibition operates on the 01st of March from 11.00 till 18.00, on the 02nd and 03rd of March from 10.00 till 18.00, on the 04th of March from 10.00 till 17.00. The booth assembling time (including Exhibitor's individual sub-contractors) is on the 27th of February from 14.00 till 22.00 and 28th of February from 09.00 till 22.00. Exhibitor’s move-in and exhibits set-up is on the 28th February from 9.00 till 22.00. The disassembling time is on the 04th of March from 17.00 till 22.00.The Exhibitor may take his property out from the exhibition hall only with a written consent of the Organizer. If the Exhibitor fails to remove his property from the exhibition till 22.00 on the 04th of March this property is taken to a storehouse. In this case the Organizer bears no responsibility for the property of the Exhibitor. The Exhibitor can get his property from a storehouse only after paying for keeping it there. If the Exhibitor does not occupy his booth till 22.00 on the 28th of February the Organizer has the right to give this booth in rent to any other company without reimbursing the sums, which came to his account from the Exhibitor.
14. Accreditation.
The Exhibitors are accredited on the 28th February from 9.00 till 22.00. The number of badges for participants are given in accordance with the occupied space:
stand to 6 sq.m. – 2 badges,
stand from 7 to 12 sq.m. – 3 badges,
stand from 13 to 30 sq.m. – 5 badges,
stand from 31 to 50 sq.m. – 7 badges,
stand over 50 sq.m. – 10 badges.
The cost of one extra badge is 3,00 (three, 00) USD.
15. Participation in Banquet.
The Exhibitor is granted invitations to the banquet according to occupied spase:
6 –12 sq. meters – 1 invatation to the banquet;
13 – 30 sq. meters – 2 invatations to the banquet;
more then 30 sq. meters – 3 invatations to the banquet.
An extra invitation may be bought at the price of 50,00 (fifty, 00) USD. Applications for additional invitations are accepted not later than 10 days prior to the opening of the exhibition. The applications sent after the specified term - are not accepted.
16. Advertising at the Exhibition.
No advertisements are allowed beyond the limits of the Exhibitor’s booth. Third entities may be advertised only with a consent of the Organizer.
17.Payments.
All should be made to the account of the Ukrainian Chamber of Commerce and Industry #260020128332/840 S.W.I.F.T. EXBSUAUX in Kyiv branch of Ukreximbank as follows: 50% - till the 15th of January 2007, the rest - till the 25th of January 2007. The bank order should read: "Participation in exhibition " OFF - ROAD " the invoice of UCCI # of ”. The international and inter-trunk telephone calls shall be paid by the Exhibitor within 10 days after receiving the Organizer's Invoice.
18. Cancellation.
If the Exhibitor cancels his participation in the exhibition after signing the Contract he pays the Organizer the penalty:
after the 10th of February 2007 - 50% of the Contract sum,
after the 20th of February 2007 - 100% of the Contract sum.
19. Security.
The Organizer provides the exhibition general security. The Exhibitor bears complete responsibility of his property safety during the exhibition operation time. By consent of the Organizer a special guard may be hired.
20. Cargo Handling and Customs Clearance.
The customs clearance and cargo handling is carried out by the exhibition forwarder –
JV "Expo-Dan"- tel./fax: + 38 044 272 41 89, e-mail: expodan@expodan.kiev.ua
"SK-Expo" - tel.: +38 044 526 94 51, факс: +38 044 526 94 68, e-mail: sk-expo@w-mail.com.ua.
21. Storing of the package.
Cost of storage of package for the period of work of the exhibition is 5 (five) USD for 1 cubic metre.
22. Hotel Accommodation.
For hotel accommodation apply to company "Avant", tel.: +38 044 531 30 64, e-mail: mail@avant-kiev.com.ua
23. Liability
The Exhibitor bears absolute and direct responsibility for observing at the exhibition the Ukrainian legislation, “Rules of fire safety of Ukraine”, “Rules of fire safety for international and specialized exhibitions” in force and the "General Participation Terms". In case of violation any of them the Exhibitor pays all the penalties. For unauthorized connection to an electrical power source and banner suspending to a ceiling – the Exhibitor pays the penalty equal to 200% of the cost of the service specified in Form #1.
24. Claims.
All claims of the Exhibitor should be made in a written form within 5 days after the exhibition is over. The claims made later will not be accepted. In case the Exhibitor and the Organizer fail to come to an agreement within 20 days after placing a claim it is handed over to the consideration of the International Commercial Arbitration Court (ICAC) under the auspices of the Ukrainian Chamber of Commerce and Industry. The decision of this Court is final and binding on the both parties but may be replaced by an amicable agreement therebetween. The place of the Court examination is Kyiv, the language of the examination is Russian. During the examination "Regulations of ICAC" are used.