PARTICIPATION PRICE
- Obligatory registration fee 150 USD
- Space with a standard bult-up booth (minimum 6 sq.m.) 170 USD/sq.m
- Space only (minimum 12 sq.m) 150 USD/sq.m
- Outdoor space50 USD/sq.m
- Catalogue entry only 300 USD
EXHIBITION PARTICIPATION TERMS
1. Organizer
Ukrainian Chamber of Commerce and Industry:
tel: +38 044 272 28 05,
fax: +38 044 568 57 51,
E-mail: expo@ucci.org.ua
internet: /aqua
2. Venue
International Exhibition Centre,
15, Brovarsky Av., Kyiv, Ukraine
3. Dates
October 21-24, 2009
4. Application
The Application should be handed in to the Organizer not later the 01 st of August, 2009 together with payment of the Obligatory Registration Fee.
5. Contract
One copy of the Contract signed and stamped by the Exhibitor should be handed in to the Organizer till the 01st of September, 2009.
6. Space only (minimum 12 sq. m)
Includes space rental, exhibition hall general illumination, passage cleaning, night security, general promotion campaign.
7. Standard Booth (minimum 6 sq.m)
Irrespective of the size it includes the rental of a space and partition walls around the rented area, assembling and disassembling works, 1 electric socket (220 V, 50 Hz, 1 kW), 1 table, 2 chairs, company name on a fascia board up to 15 letters, carpet, general promotion campaign, night security, passage cleaning and hall general lighting. Extra equipment, furniture and electric wiring can be ordered by the Exhibitor additionally according to the List of Extra Equipment (Form # 1) enclosed to the Contract. The construction of the booth designed by the Exhibitor and its price should be agreed with the Organizer. The Exhibitor has no right without a written consent of the Organizer to subcontract the booth or its part to any third party or to change the booth. The Exhibitor accepts the rented booth and gives it back to the Organizer after the exhibition against an acceptance protocol. The Exhibitor bears liability for damage of all property rented by him. In case of its damage or missing pays 200% of the price of a damaged or missed item.
8. Outdoor Space (min. 12 sq. m)
Includes space rental, passage cleaning, night general security, general promotion campaign.
9. Exclusive and VIP booth
For designing and construction of an exclusive booth please contact “Vybor” LTD, tel/fax:+38 044 501 94 83 e-mail: vadim@v-expo.kiev.ua.In the case of a booth construction with the help of any other company the Exhibitor advises the Organizer the name of this company not later than the 01 of October, 2009. This company is obliged to pass accreditation in the International Exhibition Center.
10. Booth Allocation and Technical Support
The Organizer locates booths in the exhibition hall on first come first served basis according to the technical requirements and with an agreement of the Exhibitor. Form #1 should be given to the Organizer (Technical Section) till the 01 ofOctober, 2009, tel./fax: +38 044 230 80 06, e-mail: air-expo@ucci.org.ua.If the Eexhibitor submits the list of extra equipment less than 48 hours before the opening of the exhibition the cost of extra equipment is increased two times more. In case the Exhibitor cancels the rent of the extra equipment after the assembling of the exhibition begins he pays the penalty at the rate 100 % of the cost of the extra equipment.
11. Catalog Entry Only
The companies not participating in the exhibition may place the information about them (up to 600 symbols with blanks included) in the catalogue of the exhibition. The information should be given to the Organizer till the 20th of September 2009. The application conditions are given in Paragraph 12.
12.The Exhibition Catalogue
The Exhibitor should give to the Organizer the information in the catalogue of the exhibition till the 20 th of September, 2009. Textual information should be in Ukrainian and English languages (600 symbols for each language) in format *.doc (microsoft Word). Logo in formats *.ai, *.eps (Adobe Illustrator). Supplementary advertisement in formats *.qxd, *.tif, *.eps (Photoshop DCS 1.0) If the Exhibitor failed to do it the Organizer has the right not to include the information of this Exhibitor in the exhibition catalogue. All the information for the catalogue is provided on a magnetic disc with a visual imprint signed by company official.
13. Translation services
In case of impossibility to grant the information to the exhibition catalogue in the languages mentioned in Par. 11, translation is made by the Organizer. The cost of translation to one language is 25,00 (twenty five, 00) USD.
14. Exhibition Operation Time
The exhibition operates on the 21th of October from 11.00 till 18.00, on the 22th and 23th of October from 10.00 till 18.00, on the 24th of October from 10.00 till 15.00. The booth assembling time (including Exhibitor's individual sub-contractors) is on the 19th of October from 14.00 till 22.00 and 201th of October from 09.00 till 22.00. Exhibitor’s move-in and exhibits set-up is on the 20th October from 9.00 till 22.00. The disassembling time is on the 24th of October from 15.00 till 22.00.The Exhibitor may take his property out from the exhibition hall only with a written consent of the Organizer. If the Exhibitor fails to remove his property from the exhibition till 22.00 on the 24th of October this property is taken to a storehouse. In this case the Organizer bears no responsibility for the property of the Exhibitor. The Exhibitor can get his property from a storehouse only after paying for keeping it there. If the Exhibitor does not occupy his booth till 22.00 on the 20th of October the Organizer has the right to give this booth in rent to any other company without reimbursing the sums, which came to his account from the Exhibitor.
15. Accreditation
The Exhibitors are accredited on the 21 th October from 9.00 till 22.00. The number of badges for participants are given in accordance with the occupied space:
- stand to 6 sq.m. – 2 badges,
- stand from 7 to 12 sq.m. – 3 badges,
- stand from 13 to 30 sq.m. – 5 badges,
- stand from 31 to 50 sq.m. – 7 badges,
- stand over 50 sq.m. – 10 badges.
The cost of one extra badge is 3,00 (three, 00) USD.
16. Participation in Banquet
The Exhibitor is granted invitations to the banquet according to occupied spase:
- 6 –12 sq. meters – 1 invatation to the banquet;
- 13 – 30 sq. meters – 2 invatations to the banquet;
- more then 30 sq. meters – 3 invatations to the banquet.
An extra invitation may be bought at the price of 50,00 (fifty) USD. Applications for additional invitations are accepted not later till the12 th october prior to the opening of the exhibition. The applications sent after the specified term - are not accepted.
17. Advertising at the Exhibition
No advertisements are allowed beyond the limits of the Exhibitor’s booth. Third entities may be advertised only with a consent of the Organizer.
18. Payments
All payments should be made to the account of the Ukrainian Chamber of Commerce and Industry #260020128332/840 S.W.I.F.T. EXBSUAUX in Kyiv branch of Ukreximbank as follows: 50% - till the 01 st of September, 2009, the rest - till the 20 st of September 2009. The bank order should read: "Participation in exhibition "AQUAMOTOR" the invoice of UCCI # of ”. The international and inter - trunk telephone calls shall be paid by the Exhibitor within 10 days after receiving the Organizer's Invoice.
19. Cancellation
If the Exhibitor cancels his participation in the exhibition after signing the Contract he pays the Organizer the penalty: till the 01 st of September2009- 50% of the sum of rental spase, after the20 th of September 2009 - 100% of the sum of rental spase.
20. Security
The Organizer provides the exhibition general security. The Exhibitor bears complete responsibility of his property safety during the exhibition operation time. In the exhibition working days22 - 25of October the security service takes over the booth from the Exhibitor under the guard at 18.00 and gives it back to the Exhibitor at 9.00. In the assembling days 20-21 of October the Exhibitor gives the booth under the guard of the security at 22.00. By consent of the Organizer a special guard may be hired.
21. Parking
The Exhibitor may park his passenger vehicles on a special guarded parking. The exhibition working days - from 9.00 till 18.00, assembling and disassembling days - from 9.00 till 22.00. The cost of the parking pass on the guarded parking is 20.00 USD for the whole period of the exhibition including assembling and disassembling days.
22. Cargo Handling and Customs Clearance
The customs clearance and cargo handling is carried out by the exhibition forwarder: JV "Expo-Dan" - tel./fax: +38 044 581 35 65, e-mail: expodan@expodan.kiev.ua,"SK-Expo" - tel.: +38 044 526 94 51, fax: +38 044 526 94 68, e-mail: sk-expo@w-mail.com.ua
We would like to inform you that Ukraine has become the ATA International guarantee chain member since March 1, 2008, and started operating with the ATA carnets on its territory.
Attention. Customs registration of АТА carnets given out by foreign associations – guarantors, is carried out exclusively in a place of crossing the border of Ukraine. Registration of these carnets is carried out by all frontier check points. Obligatory accompanying documents which should be presented to Ukrainian customs at registration of the goods:
- АТА carnet;
- transport document (transportation contract);
- invoice;
- contract between foreign and Ukrainian residents, according to which the goods are temporarily imported on territory of Ukraine.
23. Storing of the package
Cost of storage of package for the period of work of the exhibition is 10 USD for 1 cubic metre.
24. Hotel Accommodation
For hotel accommodation apply to company "Avant", tel.: +38 044 531 30 64, e-mail: mail@avant-kiev.com.ua
25. Liability
The Exhibitor bears absolute and direct responsibility for observing at the exhibition the Ukrainian legislation, “Rules of fire safety of Ukraine”, “Rules of fire safety for international and specialized exhibitions” in force and the "General Participation Terms".
It is not permitted for the Exhibitor:
- to connect on his own the equipment and exhibits to electrical power and water sources;
- to suspend on his own any constructions (incl. advertisements and exhibits) to the metal structures under the ceiling of the exhibition hall;
- to stick on his own leaflets and advertisements on the territory of the Center;
- to smoke on the territory of the Center, except rented stands, which are equipped with ashtrays;
- to carry out on the territory of the exhibition hall large-scale painting, varnishing and sawing works, except for works, which are connected with trimming, tincturing and puttying of the construction elements.
In case of violation of above-mentioned requirements Exhibitor pays all the penalties that may occur. For unauthorized connection to an electrical power source, banner suspending to a ceiling and sticking leaflets and advertisements – the Exhibitor pays the penalty equal to 200% of the cost of the service specified in Form #1. The specified requirements are extended to the companies - contractors building boothes according to individual designs of exhibitors.
The Exhibitor is obliged:
- to timely inform the contractors not accredited in the International Exhibition Center who will handle the cargo using special technical equipment (elevating cranes, fork lifts, etc.), about necessity of presence of documents which allow to carry out the works, and the obligatory coordination of works by these companies with the safety precautions engineer of the Center. Without necessary documents the technical equipment mentioned above is not permitted for the works;
- in case of a material damage to the premises or property of the International Exhibition Center during the terms of the rent to compensate within five working days losses according to the statement fixing these damages, made and signed by the authorized representatives of the parties or if the fault of the Exhibitor is proved legally.
26. Claims
All claims of the Exhibitor should be made in a written form within 5 days after the exhibition is over. The claims made later will not be accepted. In case the Exhibitor and the Organizer fail to come to an agreement within 20 days after placing a claim it is handed over to the consideration of the International Commercial Arbitration Court (ICAC) under the auspices of the Ukrainian Chamber of Commerce and Industry. The decision of this Court is final and binding on the both parties but may be replaced by an amicable agreement therebetween. The place of the Court examination is Kyiv, the language of the examination is Russian. During the examination "Regulations of ICAC" are used.